Managing one short-term rental (STR) can be rewarding and time-consuming—but managing multiple? That’s a whole different game. With guest messaging, booking calendars, housekeeping, dynamic pricing, and maintenance needs across several properties, things can easily fall through the cracks without the right systems in place.
Thankfully, there are tools designed specifically to take the overwhelm out of multi-property STR management. Whether you’re operating a boutique brand or building an STR portfolio, these six tools can help you work smarter, reduce human error, and offer a seamless guest experience across the board.
1. Property Management System (PMS): Hospitable
Hospitable (formerly Smartbnb) is a game-changer for hosts juggling multiple listings across platforms like Airbnb, Vrbo, and Booking.com. It consolidates guest messaging, calendar syncing, and task automation into one easy-to-use dashboard.
Key features:
- Unified inbox with AI-assisted messaging
- Auto-scheduling for cleaners and maintenance staff
- Multi-calendar to prevent double bookings
- Review management and auto-responses
Why it’s helpful: Hospitable keeps communication on-brand and timely, without requiring you to manually answer every message. It also gives team members access to specific properties and tasks without overwhelming them.
2. Dynamic Pricing: PriceLabs
Manually updating prices across multiple properties is time-consuming—and it can lead to missed revenue opportunities. PriceLabs uses real-time data, seasonality, events, and market demand to automatically adjust pricing for each of your STRs.
What it offers:
- Market trend analysis by neighborhood or city
- Custom rules and minimum stays per property
- Daily pricing optimization synced with your PMS
Why it’s helpful: It ensures you’re not leaving money on the table and keeps your listings competitive in fast-moving markets.
3. Channel Manager: Guesty
If you’re listing properties on several platforms (Airbnb, Vrbo, Booking.com, your own website), a channel manager like Guesty is essential. It syncs bookings across all platforms to avoid overbookings and keeps your availability up-to-date in real time.
What makes Guesty stand out:
- Centralized calendar and reservations
- Customizable automated workflows
- Team management and owner reporting tools
- Financial dashboards for tracking revenue and expenses
Why it’s helpful: Guesty streamlines multi-platform management and gives a bird’s-eye view of your entire portfolio’s performance.
4. Cleaning and Turnover Management: Turno (formerly TurnoverBnB)
Cleaning coordination is one of the biggest pain points in STR management, especially when you scale. Turno connects you with local, experienced cleaners and automates scheduling based on bookings.
Features include:
- Auto-scheduling based on reservations
- In-app checklist for quality control
- Direct payments to cleaners
- Photo verification of completed tasks
Why it’s helpful: It keeps turnovers consistent, organized, and stress-free, even across 10+ properties.
5. Maintenance and Operations Tracking: Breezeway
Breezeway goes beyond cleaning to help you manage all aspects of property care. From routine inspections to guest damage reports and urgent fixes, Breezeway makes sure every property is maintained at a high standard.
Features:
- Custom inspection templates
- Guest messaging for mid-stay issues
- Integration with PMS for real-time updates
- Preventive maintenance tracking
Why it’s helpful: Breezeway ensures nothing slips through the cracks and that every property remains guest-ready, no matter how many you’re managing.
6. Smart Locks & Access Control: RemoteLock
Key exchanges can become a logistical nightmare when managing multiple STRs. RemoteLock lets you manage all property access from one centralized dashboard using WiFi-enabled locks.
What it offers:
- Time-sensitive, unique access codes for each guest
- Remote locking and unlocking
- Integration with PMS and booking platforms
- Audit trails for security
Why it’s helpful: Guests enjoy a contactless, seamless check-in experience while you reduce operational headaches and boost security.
Scaling with Systems: Building a Smoother STR Operation
Managing multiple STRs doesn’t have to mean constant juggling. The right tools can help you scale while preserving your sanity—and guest satisfaction. From automation and pricing to cleaning and access, these platforms are built to grow with you.
When integrated thoughtfully, these tools help you:
- Reduce manual tasks
- Maintain consistent property standards
- Respond faster to guests and issues
- Increase profitability across your portfolio
Please note: We are not affiliated with any of the platforms or services mentioned. These recommendations are based solely on their features and potential to improve multi-property STR operations.
Success in the STR space isn’t just about having beautiful properties—it’s about creating a solid, tech-enabled system that allows you to deliver five-star experiences at scale. Start with a few of these tools, build a strong operational workflow, and watch your STR business become more manageable and more profitable.
